Processing of (personal) data by the entity in charge of the online application process

Data protection regulations for the application process - Declaration of consent

We, Cevotec GmbH, Biberger Str. 93, 82008 Unterhaching b. Munich (hereinafter "we"), offer you as an applicant (m/f) (hereinafter "you") the opportunity to inform yourself about open positions at Cevotec GmbH via our homepage and other channels and to apply for these positions.

In doing so, you transmit personal data to us. This is individual information about your personal or factual circumstances, such as your name, address, telephone number, date of birth, if applicable your photo as well as various details in your cover letter and attachments such as your certificates and your curriculum vitae.

In the following, we will give you an overview of which personal data is collected for which purpose, how this data is processed and/or passed on, how you can obtain information about the personal data given to us and what other rights you can assert.

1. Purposes and legal basis of the processing

For the purpose of application, you can send us documents either in response to an advertised position or as an unsolicited application. You enter the following data, which will be collected, processed and used: Your first and last name, your e-mail address, your telephone number, a salary request and information about availability for a possible position as well as your cover letter and attachments such as your certificates and your curriculum vitae (hereinafter referred to as "application documents").

Your application documents, which you provide us with in the course of the application procedure for an advertised position or as a speculative application, will only be used by us for the application process, i.e. for the purpose of storing, evaluating, assigning and, if applicable, internally forwarding your application and for contacting you.

For this purpose, you give us your voluntarily declared consent with regard to the personal data provided by you by sending us the application to which we hereby refer.

2. Recipient of the personal data

Your personal data is collected, processed and used by us and can be viewed by us via our career mailbox.

As part of the application process, your application documents are accessible to the respective personnel managers of our company and will be made available to the managers of the respective specialist department searching for a position.

In case of unsolicited applications, your application documents are accessible to the respective personnel managers of Cevotec GmbH. They will make your application documents available to the respective executives if required. If a possible vacancy is available for you, your personal data will be collected, processed and used by us and can be viewed via our career mailbox.

To carry out the application procedure we make use of the personnel services of the company allaboutHRLaw (allaboutHRLaw, Gartenstr. 12, 85609 Aschheim, Germany). allaboutHRLaw has its headquarters in the European Union. allaboutHRLaw processes your data on our servers on our behalf and on the basis of contractual obligations which provide for compliance with the agreed organisational and technical measures (within the meaning of Art. 28 Para. 3 S.1 DSGVO). The use of allaboutHRLaw is based on our legitimate interests, as well as your interests in the implementation of a fast and effective application process (within the meaning of Art. 6 para. 1 lit f. DSGVO).

3. Provision of your personal data

The provision of your personal data takes place on a voluntary basis. However, your application can only be processed and considered if you provide us with your relevant personal data.

4. Storage period

The application documents both of applications for advertised positions and of unsolicited applications will be kept for six (6) months after receipt of the application and deleted afterwards. However, deletion can only be implemented if there are no legal retention periods to the contrary and if it is technically possible. Otherwise your personal data will be neutralized.

5. Talent pool

As part of your application, we offer you the opportunity to be included in our "talent pool" for a period of one year on the basis of a consent in the sense of Art. 6 para. 1 lit. b. and Art. 7 DSGVO.

The application documents in the talent pool will be processed solely in the context of future job advertisements and will be destroyed at the latest after the expiry of the two-year period. Admission to the talent pool is voluntary and has no influence on the current application procedure. This consent is voluntary on your part and can be revoked at any time for the future.

6. Specific personal data

If you have provided "special personal data" in your application documents in accordance with Art. 9 DSGVO (e.g. a photo that shows your ethnic origin, information on your status as a severely disabled person or trade union member or your religious convictions), your consent also relates to this data. However, we would like to evaluate all applicants only according to their qualifications and therefore ask you to refrain from providing such information in your application.

7. Right to information

You have the right to obtain information free of charge at any time about the personal data stored concerning your person, its origin and recipients, the purpose and duration of data processing and the content of the consent itself or of a right to object to processing, as well as the right to data transferability.

8. Correction or deletion

You have the right to correct, delete or limit the processing of the stored personal data concerning your person at any time.

9. Revocation of the declaration of consent

You can revoke your consent at any time with effect for the future in writing or by e-mail or by telephone using the contact details provided. This does not affect the legality of the processing that has taken place on the basis of the consent until the revocation.

10. Right of appeal to a supervisory authority

If you, as a data subject, are of the opinion that the present processing of personal data concerning you violates specific contents and provisions of the EU-DSGVO (Basic Data Protection Regulation "Regulation (EU) 2016/679"), you have the right to complain to the competent supervisory authority.

11. Contact for data protection

If you have any questions regarding the collection, processing or use of your personal data, for information, correction, blocking or deletion of data as well as revocation of given consent, please contact us:

Thorsten Gröne

Geschäftsführer Cevotec GmbH

Biberger Straße 93

82008 Unterhaching b. München/ Deutschland

+49 (0) 89 / 2314 1650 oder info@cevotec.com

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.